Privacy Policy

Thank you for your interest in our company and for visiting our website. The protection of your personal data is important to us. Below we inform you which data we process in the context of our website and business communication, especially in the B2B context, and which rights you are entitled to.

Controller

PRODUCTIONARY GmbH
Hedderichstr. 102
60596 Frankfurt am Main
Phone: +49 151 75094133
E-Mail: privacy@productionary.ai
Website: www.productionary.ai

The controller is the natural or legal person who alone or jointly with others determines the purposes and means of the processing of personal data.

General information on data processing

This privacy policy describes how we collect, use and share your personal data when you use our website. In this way, we would like to inform you about our processing operations and comply with our legal obligations, in particular those arising from the EU General Data Protection Regulation (GDPR)

Scope of data processing

We process personal data exclusively within the framework of the statutory provisions, in particular in accordance with the General Data Protection Regulation (GDPR), the Federal Data Protection Act (BDSG) and the Telecommunications and Telemedia Data Protection Act (TTDSG). As we only maintain business relationships with companies (B2B), the processing of personal data is generally limited to the data of contact persons in the respective companies.

Data security

We use appropriate technical and organizational measures to protect your data from manipulation, loss, destruction or unauthorized access. In doing so, we take into account the state of the art, the implementation costs and the type, scope, context and purpose of the processing. We also regularly assess the risks of a potential data breach, including its probability and impact. Our security measures are continuously adapted to technological progress. Our website uses SSL or TLS encryption for security reasons and to protect the transmission of confidential content that you send to us as the site operator. If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Your rights

You have the following rights vis-à-vis us with regard to the personal data concerning you

the right to information about the stored data (Art. 15 GDPR)
the right to rectification of inaccurate data (Art. 16 GDPR)
the right to erasure (Art. 17 GDPR)
the right to restriction of processing (Art. 18 GDPR)
the right to data portability (Art. 20 GDPR)
the right to object to processing (Art. 21 GDPR)
the right to protection from automated decision-making (Art. 22 GDPR)
the right to withdraw the declaration of consent under data protection law
(Art. 7 para. 3 GDPR)
the right to lodge a complaint with a data protection supervisory authority
(Art. 77 GDPR)

To exercise the above rights, please send us an email: info@productionary.ai

Objection or revocation against data processing

If you have consented to the processing of your data, you can withdraw this consent at any time. The revocation applies from the time you notify us and affects the future processing of your data. This does not affect the lawfulness of the processing of your data until you withdraw your consent.

If we process your personal data on the basis of a balancing of interests, you can object to this processing. We carry out a balancing of interests in particular if we process your data in the public interest or on the basis of our legitimate interests. In your objection, please let us know the reasons why you object to the processing of your data in its current form. We will examine your objection and will either stop or adapt the processing or explain to you our compelling reasons that justify the continuation of the processing.

Of course, you can object to the processing of your personal data for advertising and data analysis purposes at any time.

Storage duration of your personal data

Unless other storage periods are specified in this privacy policy, we will only store your personal data for as long as is necessary for the respective purpose. If your data is no longer required, we will delete it – unless statutory provisions (e.g. retention periods under tax or commercial law) oblige us to continue storing it. In this case, will be deleted after these periods have expired. If you withdraw your consent or object to processing, we will also delete your data unless there is another legal basis for storing it.

Data processing by third parties

We may commission external service providers with the processing of your data, e.g. service providers for the operation of the website, for the processing of data. We select these service providers carefully, bind them to our instructions and monitor them regularly.

The legal basis for the commissioning of external service providers is then Art. 6 para. 1 sentence 1 lit. b or lit. f GDPR or, if consent has been requested, your consent pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR. You can withdraw your consent at any time.

Processing of personal data when visiting our website

When using our website for information purposes only, i.e. when you visit our website without registering or otherwise providing us with information, we automatically collect the following personal data that your browser transmits to our server:

Your IP address,
Date and time of the request,
time zone difference to Greenwich Mean Time (GMT),
Websites that are accessed by your system via our website,
Access status/HTTP status code,
amount of data transferred,
Websites from which your system accesses our website,
Location data, including location data from your mobile device,
information about the browser type, language and version of the browser software, and
your operating system.

This data is technically necessary to display our website to you and to ensure the stability and security of the system.

The legal basis for the processing of the aforementioned data is Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest lies in the provision of a functional and secure website.

Note on the transfer of data to the USA and other third countries

Our website also uses services from providers based in the USA or other countries outside the EU where there is no level of protection equivalent to European data protection. If these services are active, personal data may be transferred to these countries and processed there.

Please note: In some of these countries – especially in the USA – government agencies have access to personal data under certain circumstances, without those affected being able to take effective action against this. There is therefore a risk that your data may be stored or analyzed by US authorities for surveillance purposes. We have no influence on these processes.

Hosting

The provider is Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany. Further details on the data processing carried out by the provider can be found in the provider’s privacy policy: https://www.hetzner.com/de/unternehmen/zertifizierung/
When you visit our website , data is automatically collected by our hosting provider, e.g:
– IP address
– Date and time of the request
– Browser type and version
– operating system
– Referrer URL

This data is processed exclusively for the technical provision of the website, for error analysis and to ensure system security

The legal basis for the processing of the aforementioned data is. Art. 6 para. 1 sentence 1 lit. f GDPR or, if consent has been requested, your consent pursuant to Art. 6 para. 1 sentence 1 lit. a GDPR. Our legitimate interest lies in the provision of a functional and secure website. If consent has been requested, you can withdraw it at any time.

Analysis tools and tools from third-party providers

When you visit this website, your surfing behavior may be statistically evaluated. This is mainly done with so-called analysis programs.

Detailed information on these analysis programs can be found in the following privacy policy.

Use of Google Site Kit

We use Google Site Kit to integrate services such as Google Analytics, Google Tag Manager and Google Search Console into our website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Google processes usage data (e.g. IP addresses, device information) to analyze and evaluate website usage. The IP address is anonymized. The processing is carried out on the basis of our legitimate interest (Art. 6 para. 1 lit. f GDPR) in the analysis and optimization of our website.

The legal basis for the transfer to a country outside the EEA are standard contractual clauses. The security of the data transferred to the third country (i.e. a country outside the EEA) is guaranteed by standard data protection clauses that have been adopted in accordance with the review procedure pursuant to Art. 93 para. 2 sentence 1 GDPR (Art. 46 para. 2 sentence 1 lit. c of the GDPR) and which we have agreed with the provider.

We delete the data when the purpose for which it was collected no longer applies.

Further information can be found in the provider’s privacy policy at https://policies.google.com/privacy

Appointment booking

To book appointments online, we use a service provided by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA (e.g. Microsoft Bookings). Booking an appointment may require you to provide business contact details such as your name, e-mail address and company.

Microsoft processes the data on our behalf on the basis of an order processing contract in accordance with Art. 28 GDPR. Further information: https://privacy.microsoft.com/de-de/privacystatement

HubSpot

We use HubSpot to manage contacts, customer relationships and business inquiries. The provider is HubSpot Inc, 25 First Street, Cambridge, MA 02141 USA (branch: HubSpot Ireland Limited, Dublin).

The provider processes usage data (e.g. websites visited, interest in content, access times), content data (e.g. entries in online forms) and meta/communication data (e.g. device information, IP addresses) in the EU.

We also process business-related personal data (e.g. name, position, business email address, telephone number) to maintain customer relationships and sales processes.

Data processing is carried out on the basis of Art. 6 para. 1 lit. b and lit. f GDPR. HubSpot acts as a processor in accordance with Art. 28 GDPR. Data transfers to the USA are based on standard contractual clauses.

More information: https://legal.hubspot.com/de/privacy-policy

Contact form

When you contact us via the contact form on our website, we store the data requested there and the content of the message.

The legal basis for the processing is our legitimate interest in responding to the inquiries addressed to us. The legal basis for the processing is therefore Art. 6 para. 1 lit. f GDPR.

We delete the data collected in this context after storage is no longer required, or restrict processing if there are statutory retention obligations. When contacting us via the contact form on our website, we store the data requested there and the content of the message.

Contacting us by email or telephone

If you contact us by email or telephone, we will store and process your details – such as your name and the content of your inquiry – in order to process your request. This data will only be passed on if you have expressly consented to this.

The legal basis for data processing is Art. 6 para. 1 lit. b GDPR if your request is related to an existing contract or serves to prepare the conclusion of a contract. In all other cases, we base the processing on our legitimate interest in efficient communication (Art. 6 para. 1 lit. f GDPR) or on your consent (Art. 6 para. 1 lit. a GDPR), if this has been obtained. You can withdraw your consent at any time.

Your data will be stored by us until the purpose of the processing no longer applies (e.g. after your request has been processed), you request us to delete it or revoke your consent. Legal requirements, such as retention periods, remain unaffected.

Changes to this privacy policy

We reserve the right to amend this privacy policy if necessary – in particular in the event of changes to legal requirements or our offer. The current version is always available on our website.

Status: 05/2025